Departmental Performance Report 2014-15: Greening Government Operations

Departmental sustainable development strategy

Green procurement

As of April 1, 2014, the Government of Canada will take action to embed environmental considerations into public procurement, in accordance with the federal Policy on Green Procurement.

Scope and context

The CNSC’s Director General (DG) of Finance and Administration (FAD) is mandated to address all aspects of the PWGSC Policy on Green Procurement. The DG of FAD is also co-chair of the CNSC Greening Committee, which supports the CNSC’s efforts in becoming an environmentally responsible organization by promoting green practices, by inspiring employees to change behaviours to reflect good environmental standards and by demonstrating environmental leadership.
The CNSC Greening Program encourages a green organizational culture, where “thinking green” should be part of day-to-day life for employees. As part of the Greening Program, Green Procurement integrates environmental performance considerations into the procurement decision-making process for goods and services as follows:

  • Purchase only what is necessary and re-use as much as possible.
  • Use PWGSC standing offer tools that integrate environmental considerations.
  • Look for environmental certifications (e.g., EcoLogo, Green Seal, ENERGY STAR®, etc.).
  • Use suppliers with environmental consideration attributes such as: minimizing travel, using administrative practices that reduce paper, green equipment used and green service delivery certification, etc.
  • Integrate environmental considerations into requirements and bid solicitations.

Link to department’s program architecture: Internal services

Expected result: Environmentally responsible acquisition, use and disposal of goods and services
Perfomance indicator Performance level achieved
To further the implementation of the Policy on Green Procurement in place as of April 1, 2014, the CNSC ensures that all procurement officers and holders of acquisition cards undergo training in green procurement strategies. 100% of all procurement officers and holders of acquisition cards have either completed the Canada School of Public Service Green Procurement course (C215) or have received in-house strategies outlining green procurement strategies to follow.
Number and percentage of procurement and/or materiel management specialists who completed the Canada School of Public Service Green Procurement course (C215) or equivalent, in fiscal year 2014–15. 100% of the procurement officers have completed course C215.
Number and percentage of managers and functional heads of procurement and materiel whose performance evaluation includes support and contribution toward green procurement in fiscal year 2014–15. 90% of the managers and functional heads of procurement and materiel management have performance evaluation agreements which include support and contribution toward green procurement in fiscal year 2014–15.
Departmental green procurement target 1: Continue with efforts to reduce the number of imaging devices, with a goal of reducing the number of devices by 25% in 2014–15.
Perfomance indicator Performance level achieved
Percentage of reduction in imaging devices achieved during 2014-15 The targeted percentage of imaging devices reduced in 2014–15 was exceeded as the number of fax machines and individual printers was reduced by 85%.
Departmental green procurement target 2: Increase fleet of hybrid vehicles by 10%.
Perfomance indicator Performance level achieved
Percentage increase of hybrid vehicles in the CNSC fleet The target was exceeded as the increase of hybrid vehicles within the fleet during 2014–15 was at 15%.
Departmental green procurement target 3: Include environmental considerations in procurement tools and processes and bidding processes to increase awareness and results.
Perfomance indicator Performance level achieved
Percentage of procurement or materiel management staff who have completed training in Green Procurement

100% of procurement staff have completed their training in Green Procurement, resulting in increased awareness on their part of greening strategies.

There has been training provided to all of the holders of acquisition cards to familiarize them with the principles and best practices of green procurement.

Expected result: Environmentally responsible acquisition, use and disposal of goods and services
Implementation strategy element or best practice Performance level achieved
Leverage common use procurement instruments where available and feasible Achieved
Incorporate environmental considerations into procurement instruments (applies only to Public Works and Government Services Canada) N/A. Applies only to Public Works and Government Services
Best Practice: Train acquisition cardholders on green procurement Achieved. All acquisition cardholders undergo training from the CNSC on green procurement guidelines and practices.
Best Practice: Increase awareness of the Policy on Green Procurement among managers Ongoing. All managers in the Financial Administration Directorate are expected to complete the Green Procurement Course.
Additional best-practice procurement approach with environmental considerations The large majority of the contracts or purchasing orders handled by the CNSC are electronic. Those that are received in paper format are required to be submitted with double-sided use of each page.

Target: sustainable workplace operations

As of April 1, 2015, the Government of Canada will update and adopt policies and practices to improve the sustainability of its workplace operations.

Scope and context

The CNSC default is two-sided printing. Increasingly, the CNSC is moving to an electronic documents environment and decreasing its reliance on paper. Another manner in which the CNSC has demonstrated leadership is having the lights set on timers to be on only during working hours. The lights are then automatically shut off, once normal working hours end, thereby saving energy.

Link to department’s program architecture: Internal services

Expected result: Departmental workplace operations have a reduced environmental impact.
Perfomance indicator Performance level achieved
An approach to maintain or improve the sustainability of the departmental workplace is in place by March 31, 2015. The CNSC continued with its imaging device strategy by reducing the number of hardware fax devices. This was accomplished by centralizing the fax functionality into the fleet of existing multifunctional devices. As a result of this effort, we have reduced our hardware dependency of fax machines by 85% and have removed a large number of individual printers.
Target: sustainable workplace operations
Implementation strategy element or best pactice Performance level achieved
Engage employees in greening government operations practices. Achieved. The Director General of the Finance and Administration Directorate is the CNSC’s champion for sustainable practices. The CNSC has set up a green café at which staff meet regularly to provide new ideas on how to promote greener office practices.
Integrate environmental considerations into corporate policies, processes and practices in accordance with departmental refresh cycles Achieved. As part of its continuous improvement, the CNSC incorporates environmental considerations into its corporate policies, processes and practices during the departmental refresh cycles.
Maintain or improve existing approaches to sustainable workplace practices (i.e., printer ratios, paper usage, and green meetings). Achieved. The reduction in printer ratios from the target set has been greatly exceeded. Rather than travelling, most meetings now take place via webcast. Green practices are consistently taken into account in existing approaches to sustainable workplace practices.
Minimize the ratio of information technology (IT) assets per employee. Achieved
Select and operate IT and office equipment in a manner that reduces energy consumption and material usage. Achieved
Reuse or recycle workplace materiel and assets in an environmentally sound and secure manner. Achieved
Increase the population density in office buildings, and increase space utilization in special purpose buildings. Achieved. The CNSC is moving towards Workplace 2020 in all of the refits in its office buildings.
Maintain or improve sustainable fleet management. Achieved

Target: greening services to clients

By March 31, 2015, departments will establish SMART targets to reduce the environmental impact of their services to clients.

Scope and context

For fleet operations, the CNSC target was: Increase fleet of hybrid vehicles by 10%.

Link to department’s program architecture: Internal services

Expected result: Departmental services to clients have a reduced environmental impact
Perfomance indicator Performance level achieved
Percentage of hybrid vehicles in fleet The CNSC fleet of hybrid vehicles was increased by 15% bringing the total percentage of hybrid vehicles within the CNSC fleet to 35%.

Strategic environmental assessment

During the 2014–15 reporting cycle, the CNSC considered the environmental effects of initiatives subject to the Cabinet Directive on the Environmental Assessment of Policy, Plan and Program Proposals, as part of its decision-making processes. As the CNSC did not develop any initiatives that required a strategic environmental assessment, no related public statements were produced.